Staylist (ApexOS)
Staylist describes ApexOS as one system for vacation rentals, RV parks, hotels and marinas, with trust accounting, owner management, a channel manager and AI agents, priced to your portfolio.
StrataPMS / STAYLIST ALTERNATIVE
Staylist alternative
side by side.
Staylist now offers ApexOS, an AI-native platform for vacation rentals, RV parks, hotels and marinas. StrataPMS is built only for RV parks and campgrounds. Here’s how they compare, using only what each company publishes, and a demo you can run yourself in five minutes.
Facts checked October 14, 2026 against each company’s own public pages.
Who each one fits
StrataPMS
Independent RV parks and campgrounds that want a quieter front desk, guests who are remembered (every stay, their lifetime spend, the household), books that reconcile, and a booking page Google and AI assistants can find. No fees, ever. StrataPMS was built by an RV park operator who got tired of losing about $100K a year to labor waste, lost bookings and lost guests.
Side by side
Where a company doesn’t publish something, we say “Not published” rather than guess. StrataPMS facts come from our own pages.
| StrataPMS | Staylist (ApexOS) | |
|---|---|---|
| Pricing model | One plain monthly price set by your park’s size, and the seven quiet months (October through April) cost half the in-season rate. Every tier is published on our pricing page, and parks above 1,500 sites get a quote. | Quoted, “priced to your portfolio.” Prices are not published. |
| Fees to guests and parks | No fees, ever. Your guests never see a fee at checkout, and there’s no setup fee to get your park running. | Unlimited users with no per-seat fees. Other fees: Not published. |
| Contracts | A straightforward monthly subscription under our Master Subscription Agreement. | Not published. |
| Setup and trial | Thirty days free, on your own park’s data, with every feature turned on. Or open the public demo right now, no sign-up and no sales call. | Book a demo for a quote. An interactive tour is on its site. |
| Online booking | Your park gets its own booking site. Guests book from their phone, pick a site that actually fits their rig, and pay online, without calling the desk. | A booking engine for direct bookings on your site, plus website management. |
| Site map | Your whole park from above, with each occupied pad showing the guest’s own kind of rig. Guests pick their site from the same map. | Not published on the pages we checked. |
| Long-term and metered billing | Monthly and seasonal guests run right alongside nightly stays: rent schedules, electric meter reads and utility billing, no spreadsheet on the side. | Nightly and long stays share one calendar and ledger, with metered utilities billed to the stay. |
| Point of sale | Firewood, ice and merchandise rung up at the desk, plus gift cards, landing on the same books as the stays. | Point of sale for retail and food and beverage. |
| Guest portal | My Stay lets guests handle it themselves: pay a balance, add a night, check in and out, cancel within your policy, or report a problem that lands with maintenance as a work order. | A guest portal, plus an owner portal for property owners. |
| Channel integrations | No OTA channel fees. StrataPMS doesn’t do OTA channel distribution. It’s engineered so Google and AI assistants can send guests straight to your own booking page: each park booking site has a page written for search engines and AI assistants, and links that open straight to open sites for given dates. | A channel manager for Airbnb, Vrbo, Booking.com and other channels. |
| Reporting and accounting | Every payment, refund and store sale traces back to the stay or sale behind it. End of Day puts what should be in the drawer next to what you counted, the books are built to reconcile, your bookkeeper gets a workspace of their own, and QuickBooks exports carry it over. | A double-entry general ledger, trust accounting, owner statements, and ADR, RevPAR and pace reporting. |
| AI and helper features | Fifteen AI helpers, each with its own personality and voice, working from your live park data. A new hire can ask how to do something and get walked through it. On a call, the helper finds open sites while the guest talks. Nothing changes until a person confirms it. | An AI-native platform (ApexOS) with Apex agents and an AI Concierge answering guests by phone, chat and text. Anything that messages a guest or moves money waits for approval. |
| Support | Real people at hello@stratapms.com (sales calls don’t live here), backed by our Service Level and Support Policy. | Not published on the pages we checked. |
| Moving your data | Bring your existing reservations and guests, and we handle the move with you. Compare the totals, and switch when they match. | Not published on the pages we checked. |
| Multi-park | Not offered today. Each park runs in its own separate space. | One login for every property, with each property keeping its own books. |
Be found first
In RMS’s 2026 survey of 1,500 campers, nearly 64% said they discover campsites through online search, now ahead of word of mouth, and 14% already use AI tools during trip research (see Sources). StrataPMS booking sites are built for that: a page written for search engines and AI assistants, and links that open straight to open sites, so the guest lands right on your own booking page.
Who should choose which
Consider Staylist if
- You run vacation rentals, hotels or marinas alongside RV sites
- You need trust accounting and owner statements
- You want a channel manager for Airbnb, Vrbo and Booking.com
- You run several properties under one login
Choose StrataPMS if
- Your guests should never see a fee at checkout, and you want no setup fee
- You slow down for winter and want the quiet months at half price
- A seasonal hire has to be useful on day one, with a helper to ask
- You want guests booking on your own page, found on Google and AI assistants
- You’d rather try the whole thing yourself than sit through a sales call
Before you switch
Run both side by side
Book a site as a guest, take a phone booking, run a daily close and check a balance in each system before you decide.
Move during the quiet months
Switching in the off-season gives staff time to learn the new screens before the busy weeks.
Bring your history
Bring your existing reservations, guests and history, and we handle the move with you.
Check the totals
Compare guests, stays, deposits and balances against your current records, and switch only when they match.
Read the terms
Check contract length, cancellation and every fee that applies to you and to your guests.
Plan for your guests
Tell returning guests where to book next season, and update the booking link on your own website.
Is StrataPMS an alternative to Staylist?+
Yes, for RV parks and campgrounds. Staylist’s ApexOS also covers vacation rentals, hotels and marinas. StrataPMS is focused on RV parks and campgrounds.
Do both use AI?+
Yes. Staylist describes Apex agents and an AI Concierge, with guest messages and money moves waiting for approval. StrataPMS has fifteen AI helpers, and every change is a card a person confirms first.
How is pricing different?+
Staylist quotes pricing to your portfolio and doesn’t publish prices. StrataPMS publishes every tier on its pricing page.
How does switching to StrataPMS work?+
Bring your existing reservations, guests and history, and we handle the move with you. Start a free 30-day trial, compare your totals, and switch when they match. See the move.
How much does StrataPMS cost?+
It’s priced by park size, in tiers by number of sites, and the seven hibernation months are half the in-season rate. Every tier is on the pricing page. No fees, ever: no guest fee at checkout and no setup fee.
Is StrataPMS affiliated with Staylist?+
No. Campspot, Firefly Reservations and Staylist are trademarks of their respective owners. StrataPMS is not affiliated with, endorsed by, or sponsored by any of them. Names are used only to identify their products for comparison.
Sources
Checked October 14, 2026. Features and prices change, so confirm with each vendor before you decide. Spotted an error? Email hello@stratapms.com and we will fix it.
- Staylist: ApexOS home
- Staylist: Pricing
- RMS: 2026 State of the Outdoor Accommodation Report (press release, Sep 16, 2026)
- StrataPMS: Pricing
- StrataPMS: The platform
- StrataPMS: Helpers
- StrataPMS: The move
Campspot, Firefly Reservations and Staylist are trademarks of their respective owners. StrataPMS is not affiliated with, endorsed by, or sponsored by any of them. Names are used only to identify their products for comparison.